Procurement

Procurement
 
 
 
 
 
 
 
 
 
 
 
 
 

JAWAHAR NAVODAYA VIDYALAYA:: HOTHPET YADGIR DISTRICT [KARNATAKA]

TENDER INVITATION FORM

1.    Sealed Quotations/Tenders for the supply of the articles shown in the attached statement are invited by the undersigned from 06.04.2015 to 20.04.2015, 04.30 P.M. (date). Quotations/Tenders should be sent under strong sealed cover marked as “Tender for the supply of_________________” and not by name. The last date for submission of sealed Quotations/Tenders is 21.04.2015  upto 04.30 pm. The tender will be opened in the office of the undersigned in the presence of attended bidders at 11.00 A.M on 22.04.2015 (date).

 

  1. The Quotations/Tenders shall be submitted according to the terms and conditions specified in paragraphs 3 to 23. Unless specified otherwise in the tender, it shall be construed that the terms and conditions stipulated hereunder have been agreed to.

 

  1. The rate should be including freight/transportation and should include excise duty, sales tax and any other taxes, or imposition whatever liable in respect of the supplies.

 

  1. There should not be any over writing or corrections in the tender.  If a figure is to be amended, it should be neatly scored out, the revised figure written above and the same attested with full signature and date. In the absence of the attested signature, the tender is liable to be rejected.

 

  1. The undersigned does not bind himself to accept the lowest tender and reserves the right to accept the tender in whole or in part, i.e. with respect to all the articles mentioned in the attached statement or in respect of any one or more than one articles specified in the attached statement as he may decide.

 

  1. On acceptance of the tender, it will become a contract and one contractor shall be bound by the terms and conditions of the tender.

 

  1. The person/persons whose tender is accepted hereinafter called the contractor, shall deposit the earnest money as specified in tender schedule along with the tender which shall be refunded in the event of rejection of the tender. The earnest money will be forfeited in the event of failure to comply with the contract. In the event of the tender being accepted, the earnest money will be adjusted towards security Deposit which shall be payable at the rate mentioned below:

 

Security Deposit at 10% of the total amount.

 

     10% of the total cost of the goods will be kept as Security deposit in the office of Vidyalaya which will be returned on 31.03.2016. Correspondence Bank A/C No should be given.

 

     If the contractor is not agreeable to pay security deposit, the reasons thereof should be specified and the undersigned reserves the right to accept or reject the request.

 

  1. If the contractor fails to supply the articles within the time stipulated in the letter of acceptance by the undersigned, the undersigned shall be at liberty to purchase the articles from the market or get the rest of the contract completed by any other person or firm and the difference of price, if any, shall be deducted from the earnest money/security deposit and in case any amount in excess of the security deposit  paid by the undersigned the contractor shall be liable to pay this amount.

 

  1. The quantity of articles indicated in the attached statement may be increased or decreased at the discretion of the undersigned without assigning any reason

 

  1. Prior to acceptance of the tender, the undersigned reserves the right to call for samples or demonstration and the contractor shall be liable to supply the samples or give the demonstration free of cast.

Contd..p..2

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  1. In the event of acceptance of the tender and placing of the order for purchase, the articles ordered for would be subjected to an inspection by the undersigned or  Verification Committee and are liable to be rejected if the articles supplied are not according to approved samples or do not confirm to the specifications prescribed.

 

  1. The rates quoted by the contractor shall hold good upto 31.03.2016. No amendment in the rate except increase in the rate of Sales Tax during the period of execution of the contract will be accepted.

 

  1. The contractor shall be required to fix a tin label on the furniture supplied by him, giving his name and year of manufacture.

 

  1. The amount of security deposit shall be retained by the vidyalaya for a period of six months from the date of completion of supplies as a safeguard against any defect appearing in the articles supplied within this period.

 

  1. The person/persons whose tender is accepted hereinafter called the contractor, shall furnish SB A/C No ____________________Branch __________________ for payment through Cheque/DD/Online Payment (Mandatory). (Bank IFSC Code____________________________)

 

  1. Copy of the certificate of VAT REGISTRATION, CST/KST, must be enclosed along with quotation and copies of tax paid to concerned Dept., and also pan card.

 

  1. Clearance Certificate to Register Dealers to be obtained from the Commercial Tax Dept., for having paid/Not paid/Nil Tax etc.,

 

  1. Material quoted must be supplied at Jawahar Navodaya Vidyalaya, Hothpet (Door Delivery) Or otherwise the VRL/Auto Charges will be deducted in the bill.

 

  1.  If MRP is less than finalized tender rate, payment will be restricted to      

            MRP only.

 

  1.  Items received on offer for Branded items should be supplied @ free of cost. For [eg., 2+1 offer], the payment will not be made on offer received item. Goods/items should be supplied as per supply order only. Payment will be restricted on, if items received less/not received.

 

  1. Under Section 194C, Professional fee @ 2% will be levied on payment made to Contractors, Pay to Advt/Sub Contractor/Services etc., (Eg., Tailoring, Painter).    

 

  1. Money receipt of the tender form sold by JNV must be enclosed along with quotation(s)/Tender(s).

 

23. Quotations/Tenders which do not comply with the above conditions are liable to be rejected.

 

PRINCIPAL

 

All the above condition is accepted by me/us.

                                                                                      Name & Signature of Tenderer

                                                                                        With Seal of the Firm/Shop

Date :_________

Place: __________

 

  1. WITNESS

Name ________________________

Address_______________________

Occupation_____________________

 

  1. WITNESS

Name ________________________

Address_______________________

Occupation_____________________

                                                                                                                            PRINCIPAL